World Service Association


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Constitution

By Laws


Constitution

Society Act Constitution

1.      The name of the Society is: World Service Association

2.      The purposes of the Society are:

a)      To promote and enhance the quality of life, both locally and globally, of communities and their members.  The Society will focus on the development of cooperative sustainable communities and public participation in relation to: communication, health, education and the environmental, social, economic, cultural and spiritual needs of our society.

 b)      To provide workshops and training as well as produce and promote educational videos, audiotapes, books, written materials and other media that support our purpose.

 c)      To assist other individuals, groups or agencies that wish to produce and/or distribute products and services that would enhance the quality of life.

 d)     To create and establish economic strategies, models and partnerships to support the development of healthy communities.

 3.     Accumulated profits of the Society shall be used in furtherance of the Society as set out in clause two (2) herein.  This provision is unalterable.

 4.     Dissolution. Upon Dissolution of this Society, all of the Society’s funds and assets shall be distributed amongst those recognized organizations whose objectives closely conform to the objectives of this Society. This provision is unalterable.


By-Laws

1.    MEMBERSHIP

2.    MEETINGS

3.    QUORUM

4.    VOTING

5.    COMPENSATION

6.    SOCIETY MANAGEMENT

7.    BOARD OF DIRECTORS

8.    OFFICERS AND DUTIES OF OFFICERS

9.    FEES

10.    FISCAL YEAR END

11.    FINANCIAL POWERS

12.    AUDIT

13.    OFFICES

14.    AMENDMENTS TO BY-LAWS


1.    MEMBERSHIP

1.1 Any person, regardless of color, creed, sex, religion or nationality may apply to the Society for membership and, having paid the required annual fee, may be accepted by the Board of Directors who shall so advise the applicant.

1.2 The Society shall establish the following categories of memberships:

    a.    Life Members

    b.    Annual Members

1.3 Definition of Categories of Membership:

    a.    Life Members - Any individual who understands and appreciates the objectives of the Society and has contributed $1,000.00 (one thousand dollars) or more towards the initiating and continuing growth of the Society.

     b.    Annual Members. Any individual who agrees with the principles and objectives of the Society and who agrees to abide by the rules and guidelines as set forth in the Constitution and regularly pays an annual fee of $24.00 (or such sum as is determined by the Society).

1.4 Every member shall uphold the Constitution and comply with these By-Laws.

1.5 A member will cease to be in good standing if that member deliberately acts in contradiction to the rules and regulations of the Society and as set forth in the Constitution and By-Laws.

1.6 A member ceases to be in good standing if that member fails to pay the annual membership fee within 12 months of due date.

1.7 A member may be expelled by resolution by the Board of Directors.

1.8 A person shall cease to be a member of the Society

    a.    By delivering his resignation in writing to the Secretary

    b.    On being expelled

    c.    On being a member not in good standing

 

2.    MEETINGS

2.1 General Meetings of the Society shall be held in accordance with the Society Act at the time and place that the Directors decide.

2.2 The first Annual General Meeting of this Society shall be held not later than six months after the date of incorporation and after that an Annual General Meeting shall be held at least once in each fiscal year.

2.3 Every general meeting, other than the Annual General Meeting, is a special general meeting.

2.4 The Directors may, when they think fit, convene a special general meeting.

2.5 Notice of such meeting(s) shall specify the place, day and hour of meeting, and, in case of special business, the general nature of the business; the Secretary shall mail/e-mail notice at least 21 days prior to the date of the meeting.

2.6 The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the members entitled to receive notice shall not invalidate proceedings at that meeting.

2.7 Directors Meetings shall be held at the discretion of the chairperson or at the request of any three members of the Board of Directors.  They shall, however, be held at least two times in each one year period.  Requested meetings shall be held not more than thirty (30)  days after receipt of such request.

2.8 A Director who may be absent temporarily may notify the Society indicating the duration of the absence and until such notice is withdrawn

    a.    No notice of meetings of the directors shall be sent to that director, and

    b.    Any and all meetings of the directors of the Society, notice of which has not been given to that director, shall, if the quorum of directors is present, be valid and effective.

 

3.    QUORUM

3.1 The quorum for meetings shall be as follows:

    a.    Annual General Meeting.  10 members constitute a quorum.

    b.    Special General Meeting.  10 members constitute a quorum.

    c.    Directors Meetings.  At any meeting of the Board of Directors the presence of a majority of the board shall be necessary to constitute a quorum for the transaction of business.

 

4.    VOTING

 4.1 Each member in good standing with the Society shall be entitled to one (1) vote to be cast in person at any of the general meetings.  In the case of an equality of votes at any meeting the chairperson shall be entitled to a deciding vote.

4.2 At all meetings of the Board of Directors, each Director shall have one vote.  The board will strive to arrive at decisions by consensus.

 

5.    COMPENSATION

5.1 The Directors shall not be entitled to receive compensation for attendance at any meeting of the Board of Directors, or for any duly constituted committee.

5.2 Directors shall not be remunerated for being or acting as a Director, but may be reimbursed for any expenses necessarily and reasonably incurred by him/her while engaged in the affairs of the Society.

 

6.    SOCIETY MANAGEMENT

6.1 The business of the Society shall be managed by a regularly convened Board of Directors, by the act of a majority present at the meeting.

6.2 The Directors may adopt such rules and regulations for the conduct of their meetings and the management of the Society, as they deem proper, not inconsistent with the law or the By-Laws.

 

7.    BOARD OF DIRECTORS

7.1 The Board of Directors shall consist of a minimum of seven persons.  The number of Directors may be changed by an amendment to the By-Laws, adopted by the members.

7.2 The Board shall be elected at the Annual General Meeting.

7.3 The Directors shall be elected for a two-year term with the exception of the first year, when half or the smaller portion of the Board will be elected for a one year term.

7.4 Any vacancy occurring in the Board of Directors by death, resignation, or otherwise, shall be filled with a two-thirds vote of the remaining Directors.  The Director thus chosen shall hold office for the unexpired term of his/her predecessor.

7.5 Except as otherwise prescribed by a statute, a Director may be removed by a two-thirds vote of the entire Board of Directors.

7.6 Any Director may resign his/her office at any time, such resignation to be made in writing and to take effect immediately.

 

8.    OFFICERS AND DUTIES OF OFFICERS

8.1 The officers of the Society shall be a Chairperson, Vice-Chairperson, Secretary, and Treasurer, all of who shall also be Directors.

8.2    CHAIRPERSON

    a.    The Chairperson shall preside at all meetings of the Society. The Chairperson shall present at each Annual General Meeting of the Society a report on the condition of the business of the Society.

    b.    The Chairperson shall initiate regular and special meetings of the Society and the Board of Directors in accordance with the requirements of the statute and of these By-Laws.

    c. The Chairperson shall ensure that all books, reports, statements and certificates are properly kept and filed as required by law.

    d.    The Chairperson shall enforce these By-Laws and perform all duties incident to the office and as required by law.

8.3    VICE-CHAIRPERSON

    a.    The Vice-Chairperson shall fulfill the office of the Chairperson in the absence or incapacity of the Chairperson and may take responsibility for special projects.

8.4    SECRETARY

    a.    The Secretary shall keep the minutes of the Society and of the Board of Directors in the appropriate books.

    b.    The Secretary shall give notice of all meetings of the Society.

    c.    The Secretary shall be custodian of the records of the Society.

    d.    The Secretary shall keep at the principle office of the Society a book of records containing the names and addresses of all members of the Board of Directors and all other members of the Society.  At the request of any person entitled to inspection thereof, the Secretary shall prepare and make available a current list of Officers and Directors of the Society and their residence address.

    e.    The Secretary shall attend to all correspondence and present to the Board of Directors at its meetings all official communication received.

    f.    The Secretary shall perform all the duties incident to the office of Secretary of the Society.

8.5    TREASURER

    a.    The Treasurer shall be on the Finance Committee.

    b.    The Treasurer shall have the care and be responsible for all funds and securities in the name of the Society in such banks or safe deposit companies as the Board of Directors may designate.

    c.    The Treasurer shall make and endorse, or cause the same, in the name of the Society all cheques, drafts, notes and other orders for payment of monies and pay out with approval of the Board of Directors.

    d.    The Treasurer shall keep at the principle office of the Society, or at such place as may be approved, accurate books of account of all its business and transactions and shall at all reasonable hours exhibit books and accounts to any Director.

    e.    The Treasurer shall render a report of the condition of the finances of the Society at each regular meeting of the Board of Directors and at other times as required and shall make a full financial report at the Annual General Meeting of the Society.

    f.    The Treasurer shall prepare a budget for approval at the Annual General Meeting.

    g.    The Treasurer shall perform all duties incident to the office of the Treasurer of the Society.

 

9.    FEES

9.1 The amount of the annual membership fee shall be determined at the Annual General Meeting.

 

10.    FISCAL YEAR END

10.1 The fiscal year of the Society shall end on June thirtieth  (30) each year.

 

11.    FINANCIAL POWERS

11.1 The Society shall have the power to receive donations, gifts, and presents in money and/or kind, raise funds, create and establish endowments, acquire, own and construct properties in all parts of the world, take or grant leases, invest or borrow monies against the securities of its properties which may be improved or developed.  The Society may have the power to issue debentures or other such financial devices with the sanction of the Board of Directors by means of a special resolution of the Society.

11.2 Should it become necessary, an employee(s) may be hired at the discretion of the Board to carry out designated duties.  An appropriate Director may be hired for this purpose, but on being hired must relinquish his/her directorship.

 

12.    AUDIT

12.1 All the books of the Society shall be audited when and as often as the Board of Directors may determine by a competent auditor who shall be appointed by the Board of Directors prior to the general meeting.

 

13.    OFFICES

13.1 The principle office of the Society will be located in Salmon Arm, British Columbia.  The Board of Directors may change the location of the principle office of the Society and may from time to time designate other offices within or without the Province.

13.2 The Society will keep, record and maintain a proper record of all minutes of all meetings and any other such documents as pertains to the Society at the principle office.  The preparation, maintenance and custody of the minutes shall be the responsibility of the Secretary.

 

14.    AMENDMENTS TO BY-LAWS

14.1 These By-Laws may be altered, amended, repealed or added to by the affirmative vote of 75% of members present at an Annual General Meeting or at a special meeting called for that purpose, provided that a written notice for such a meeting be sent to each member at least twenty-one days prior to the date of such annual or special meeting, which notice shall state the alterations, amendments, additions or changes which are proposed to be made in such By-laws.  Only such changes shall be made as have been specified in the notice.

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